Time Card Calculator
Enter a full week of in and out times, breaks, and your hourly rate to get daily and weekly totals, overtime, and gross pay — then save the whole timesheet as a PDF.
Your timesheet total will appear here
Fill in your week, add your pay rate, and calculate to see weekly hours, overtime, and gross pay.
Which time tool should you use?
- Just one day to add up? Use the Hours Calculator.
- Need to work out a pay period or the dates around it? Use the Date Calculator.
Quick Answer
This is a full weekly timesheet. Enter in and out times for each day, add breaks and an hourly rate, and it returns daily totals, weekly regular and overtime hours, and gross pay. For a single day, the Hours Calculator is simpler.
How It Works: Formula & Variables
Gross = (Regular hours × Rate) + (Overtime hours × Rate × Multiplier)
- Regular hours
- Up to the weekly threshold (40 hours by default).
- Overtime hours
- Anything above the threshold, paid at the multiplier (1.5× by default).
- Decimal hours
- Minutes ÷ 60, adjustable to 1–3 decimal places.
The 40-hour, time-and-a-half rule follows the US FLSA for non-exempt employees. Rules vary by country and state.
Worked Examples
Example 1: Gross pay with overtime
45 hours worked at $20 an hour with time-and-a-half overtime. The first 40 hours are regular: 40 × $20 = $800. The extra 5 hours are overtime at $30 ($20 × 1.5): 5 × $30 = $150. Gross pay is $800 + $150 = $950.
Example 2: Two blocks and decimal pay
A day with two periods of 2 hours 27 minutes and 3 hours 15 minutes totals 5 hours 42 minutes. As decimal hours that is 42 ÷ 60 = 0.7, so 5.7 hours. At $20 an hour the day is worth 5.7 × $20 = $114.
Key Concepts
Overtime only applies above the threshold: The 1.5× rate is paid on the hours over 40, not on the whole week. The first 40 stay at the regular rate.
Split shifts use multiple periods: A morning and an afternoon block around a long break are entered as separate periods on the same day, so the midday gap is not counted as worked time.
Decimal hours drive the pay: Pay is calculated from decimal hours, so 5 hours 42 minutes becomes 5.7 before it is multiplied by the rate.
Common Mistakes
Paying the whole week at the overtime rate: The 1.5× multiplier only applies to hours above 40, not to every hour worked.
Entering one very long shift: Keep each work period under 12 hours and split longer stretches into separate periods so the day adds up correctly.
Using this for a single day: If you only need one day, the Hours Calculator is quicker and simpler.
Frequently Asked Questions
Enter the in and out times for each day of the week and the calculator adds up the daily totals and the weekly total for you, in both hours and minutes and decimal hours.
Hours above 40 in a week are paid at the overtime multiplier, which defaults to 1.5 times the regular rate in line with the US FLSA rule for non-exempt employees. You can change the threshold and multiplier, and overtime rules do differ from country to country.
Yes. Add your hourly rate and, if you like, an overtime multiplier, and the tool returns regular pay plus overtime pay as your gross total for the week.
Each day supports up to five separate work periods, so you can enter a morning and afternoon block around a long midday break, and a break in minutes on top of that.
The week runs Monday through Sunday, so Saturday and Sunday are already there for you to fill in.
Yes. Use the "Email me the PDF" option to send yourself a clean copy of the week as a record for payroll or your own files.
Related Calculators
Hours Calculator
For a single day — hours worked from one start and end, with a break and decimal hours.
Date Calculator
Work out a pay period or the dates around it in days, weeks, and months.
Time Duration Calculator
The raw gap between two times, including overnight spans.
Time Calculator
Add and subtract lengths of time in days, hours, minutes, and seconds.